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Finance and Operations Manager
Working with the Director of Finance, this position performs general organizational financial management duties. In addition, this position oversees all activities associated with office operations, human resources, and technology infrastructure needs. This position also collaborates with team members on board meeting activities, as well as ensures all applicable organization policies, procedures, and best practices are up-to-date and adhered to.
This position will be based in Roseville, California with an anticipated duration of approximately 3 years.
- Work with the Director of Finance to manage activities associated with accounts payable, general ledger, and employee payroll; coordinate contract and vendor management, including the 1099 process.
- Monitor cash balances and funds transfers, work on and complete the monthly close process.
- Work with the Director of Finance to draft the annual budget, prepare annual tax returns, coordinate annual audit preparation, and ensure annual organization insurance renewals are completed.
- Review and help draft Land Conservation Program grant agreements, review invoices, and work with the grants database administrator as requested.
- Work with the Director of Finance, to carry out Stewardship Council duties regarding the payment to counties of lost property taxes when PG&E Watershed Lands are donated to tax-exempt entities.
- Coordinate preparation for the Fiduciary Committee, Board Development, and Audit Committee meetings; attend meetings and take minutes as requested.
- Prepare board meeting materials related to operations and finance, including presentations and reports; attend board meetings, make presentations, and take minutes as requested.
Operations and HR
- Oversee all human resources activities and serve as relationship manager for the organization’s Professional Employer Organization to ensure full compliance with applicable state laws.
- Directly manage employee relations issues with the input of the Executive Director and coordinate and/or conduct exit interviews as requested. Oversee the work of the Administrative Assistant with regard to recruiting, onboarding, training, development, performance evaluations, leave and disability, terminations, and off-boarding.
- Collaborate with the Director of Finance on compensation and benefits issues and analysis; manage annual benefit and PEO renewals.
- Manage legal compliance with confidential employee files and implement appropriate records retention guidelines.
- Oversee the organization’s technology infrastructure and, with assistance from the Administrative Assistant, plan for any information technology systems that support the operations of organization overall; manage the IT service vendor’s overall performance and ensure sound technological structure and timely customer service; develop, maintain, and enforce policies and procedures for employee use of company assigned technology, including computers and cell phones.
- Bachelor’s degree required.
- Minimum 5 years of relevant experience, specifically in finance and/or accounting with hands-on experience managing the operations of an organization. Experience with human resources functions and nonprofit accounting principles a plus.
- Experience or familiarity interfacing with outside state, county, and/or federal agencies a plus.
- IT systems knowledge, or interest in supporting the technology needs of an organization.
- Knowledge of grantmaking systems, databases, and practices for nonprofit organizations desired.
- Willingness to play multiple roles, roll up sleeves and provide hands-on service and expertise as needed throughout the organization.
- Excellent writing and editing skills.
- Strong attention to detail and follow-through on assignments.
- Ability to track, manage, and prioritize time effectively while working on multiple assignments.
- Advanced skills in all of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access), as well as accounting systems (Quickbooks and Intacct preferred). Knowledge of database management software a plus.
- Positive and warm communications style; professional demeanor with good interpersonal skills and ability to work in a small team environment, and with a broad range of individuals and organizations with diverse interests.
Position is based in Roseville, CA.
October 3, 2016 to October 31, 2016
Please see the complete position description here:
Finance & Operation Manager Position Description
Senior Project Manager
Manage and coordinate the development and implementation of Land Conservation Plans for assigned properties located in the Sierra Nevada and Cascade Mountain Ranges; facilitate the completion of fee title and conservation easement transactions; and assist the Director of Land Conservation with the Enhancement Program associated with the Land Conservation Program.
- For designated planning units, collaborate with the Director of Land Conservation and other project managers in the development and implementation of Land Conservation Plans by facilitating the successful negotiation and completion of fee title and conservation easement transactions;
- Prepare written materials and presentations for board and committee meetings to aid in the decision-making; and work with conservation partners to develop enhancement projects;
- Manage a project schedule, budget, consultants, and scope of work related to the completion of site studies, planning, legal requirements and other tasks necessary to support land transfers and long term management of the lands; and
- Manage special projects and other duties as assigned.
Enhancement Program Management
- Work in close coordination with the Director of Land Conservation, the Executive Director, Director of Finance, outside legal counsel, and other land staff to manage the Stewardship Council’s Enhancement Program, as follows:
- Implement and develop policies, procedures, and processes associated with the Enhancement Program;
- Manage the process of identifying, evaluating, and recommending enhancement projects;
- Work with and/or collaborate with organizations in the development of their enhancement project proposals;
- Facilitate enhancement review subcommittee meetings and present recommended enhancement projects to the Planning Committee and/or full board;
- Work with Director of Finance and Executive Director to develop funding agreements for enhancement program grants; and
- Oversee grantee compliance with grant agreements.
Community Relations and Communications
- Act as the Stewardship Council’s primary liaison for assigned planning units. Build and maintain effective and collaborative working relationships with public agencies and key staff, tribal organizations, local elected officials, private non-profits, community members and other interested individuals;
- Implement stakeholder outreach programs, including coordinating and participating in public information meetings within an assigned region;
- Prepare and deliver presentations to community groups, elected officials, and other interested parties as necessary;
- Develop public outreach materials and website content as necessary; and
- Support responses to media inquiries as requested.
Research and Analysis
- Conduct research and analysis and prepare position papers and recommendations on land and property management policies and issues;
- Prepare land conservation plans, environmental and real estate documents, progress reports, memos, and other distributions as requested.
Position is based in Roseville, CA.
- 5 or more years of experience in natural resources management, community relations, real estate management, and/or land use planning management. Familiarity and experience negotiating conservation easements is desired.
- A minimum of two years working as a project manager or equivalent.
- The ability to independently perform many of the duties described above.
- Bachelor’s degree in natural resource management, environmental/conservation planning, biology, or related field. Master’s degree or equivalent desired.
- Excellent writing, editing, and communications skills.
- Positive, mature, and professional communication style. Strong skills in consensus building.
- Advanced skills in all of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Project). Experience with ArcView GIS and GPS a plus.
- Desire to work in high-energy environment.
- Estimated 15 to 25% travel (within California) required.
Please see the complete position description here:
Senior Project Manager Position Description